1 00:00:00 --> 00:00:05 Welcome to the Spoken Tutorial on Address Book in Mozilla Thunderbird 2 00:00:06 --> 00:00:13 In this tutorial we will learn how to add, view, modify and delete contacts from the Address Book. 3 00:00:14 --> 00:00:15 We will also learn how to: 4 00:00:16 --> 00:00:17 Create a New Address Book. 5 00:00:18 --> 00:00:19 Delete an existing Address Book. 6 00:00:20 --> 00:00:23 Import contacts from other mail accounts. 7 00:00:24 --> 00:00:31 Here we are using Mozilla Thunderbird 13.0.1 on Ubuntu 12.04. 8 00:00:32 --> 00:00:33 What is an Address Book? 9 00:00:34 --> 00:00:38 An address book works the same way as the Contacts feature in your mobile phone. 10 00:00:39 --> 00:00:44 You can use the Address Book to create and maintain contacts. 11 00:00:45 --> 00:00:47 There are two types of Address Books in Thunderbird: 12 00:00:48 --> 00:00:52 Personal address book allows you to create new contacts. 13 00:00:53 --> 00:00:58 Collected address book automatically collects the email addresses from outgoing or sent mails. 14 00:00:59 --> 00:01:01 Click on the Thunderbird icon in the Launcher. 15 00:01:02 --> 00:01:04 The Thunderbird window opens. 16 00:01:05 --> 00:01:09 Now, let’s learn to add contacts in the Personal Address Book. 17 00:01:10 --> 00:01:13 From the Main menu, click on Tools and Address Book. 18 00:01:14 --> 00:01:16 The Address Book dialog box appears. 19 00:01:17 --> 00:01:22 In the left panel, you can see both the Personal and Collected Address Books. 20 00:01:23 --> 00:01:27 By default the Personal Address Book is selected in the left panel. 21 00:01:28 --> 00:01:30 The right panel is divided into two halves. 22 00:01:31 --> 00:01:33 The top half displays the contacts. 23 00:01:34 --> 00:01:39 The bottom half displays the complete details of the contact selected at the top. 24 00:01:40 --> 00:01:43 Let’s create a new contact. 25 00:01:44 --> 00:01:46 In the toolbar, click New Contact. 26 00:01:47 --> 00:01:49 The New Contact dialog box appears. 27 00:01:50 --> 00:01:52 Click the Contact tab. 28 00:01:53 --> 00:01:56 Let’s enter First as AMyNewContact. 29 00:01:57 --> 00:02:01 Enter Email as USERONE at GMAIL dot COM 30 00:02:02 --> 00:02:09 Note that the field Display Name is automatically updated with the First Name. 31 00:02:10 --> 00:02:17 Click the Private tab. Use this tab to store the complete postal address for the contact. 32 00:02:18 --> 00:02:25 You can use the Work, Other and Photo tabs to store relevant information and even the photograph of the contact. 33 00:02:26 --> 00:02:28 Click OK. 34 00:02:29 --> 00:02:33 The contact is added and displayed in the right panel. 35 00:02:34 --> 00:02:47 In the same manner let’s add two more contacts VMyNewContact and ZMyNewContact. 36 00:02:48 --> 00:02:51 Let’s suppose we want to sort contacts by name. 37 00:02:52 --> 00:02:57 From the Main Menu, click on View, Sort by and Name. 38 00:02:58 --> 00:03:03 Notice, that the contacts are sorted in the ascending order, by default. 39 00:03:04 --> 00:03:12 To sort it in the ascending order, from the Main Menu, click on View, Sort by and Ascending. 40 00:03:13 --> 00:03:18 Alternately, in the Address Book dialog box, from the right panel, simply click on Name. 41 00:03:19 --> 00:03:23 The names are now sorted in the descending order! 42 00:03:24 --> 00:03:26 Now, let’s search for a contact. 43 00:03:27 --> 00:03:32 We can search for a contact using the Name or the By Email. 44 00:03:33 --> 00:03:36 Let’s search for the name AMyNewContact. 45 00:03:37 --> 00:03:39 Go to the Address Book dialog box. 46 00:03:40 --> 00:03:44 In the Search field, enter AMyNewContact. 47 00:03:45 --> 00:03:46 Notice, the Search field. 48 00:03:47 --> 00:03:53 Instead of the Magnifying glass icon, a small cross icon is displayed. 49 00:03:54 --> 00:04:00 Only the contact AMyNewContact is displayed in the top right panel. 50 00:04:01 --> 00:04:04 Now, in the Search field, click the cross icon. 51 00:04:05 --> 00:04:08 All the contacts are now visible in the top right panel. 52 00:04:09 --> 00:04:12 Pause this tutorial and do this assignment. 53 00:04:13 --> 00:04:15 Search for emails by Subject. 54 00:04:16 --> 00:04:20 Suppose the contact information for ZMyContact has changed. 55 00:04:21 --> 00:04:25 Can we edit this information? Yes, we can! 56 00:04:26 --> 00:04:29 From the right panel, let’s select ZMyNewContact. 57 00:04:30 --> 00:04:35 Now, right click for the context menu and select Properties. 58 00:04:36 --> 00:04:41 The Edit Contact For ZMyNewContact dialog box appears. 59 00:04:42 --> 00:04:45 Let’s change the name to MMyNewContact. 60 00:04:46 --> 00:04:52 Now, let’s change the Field Display Name to MMyNewContact. 61 00:04:53 --> 00:04:56 We shall also add a Work Title and Department. 62 00:04:57 --> 00:04:58 Click the Work tab. 63 00:04:59 --> 00:05:05 In the Title enter Manager and in Department enter HR.Click OK. 64 00:05:06 --> 00:05:12 Look at the contact details in the bottom right panel.It has been updated. 65 00:05:13 --> 00:05:17 Now, how can we delete unwanted contacts in Thunderbird? 66 00:05:18 --> 00:05:19 First, select the Contact. 67 00:05:20 --> 00:05:24 Right-click to view the context menu and click Delete. 68 00:05:25 --> 00:05:29 A confirmation dialog box appears.Click OK. 69 00:05:30 --> 00:05:36 The contact is deleted and is no longer displayed on the contact list. 70 00:05:37 --> 00:05:40 Thunderbird also allows you to create your own address book. 71 00:05:41 --> 00:05:49 This is in addition to the two default books, that is, Personal Address Book and Collected Addresses. 72 00:05:50 --> 00:05:52 Let’s create a new Address Book. 73 00:05:53 --> 00:05:57 Remember, you must keep the Address Book dialog box open. 74 00:05:58 --> 00:06:03 From the Main menu, go to File, click New and select Address Book. 75 00:06:04 --> 00:06:07 The New Address Book dialog box appears. 76 00:06:08 --> 00:06:15 In the Address Book Name field, type Office Contacts.Click OK 77 00:06:16 --> 00:06:19 The address book we created is displayed in the left panel. 78 00:06:20 --> 00:06:27 You can use this address book in the same manner you use the default address books. 79 00:06:28 --> 00:06:30 Pause this tutorial and do this assignment. 80 00:06:31 --> 00:06:35 Create a new Address Book and add contacts to it. 81 00:06:36 --> 00:06:40 Next, let’s learn to delete an Address Book. 82 00:06:41 --> 00:06:49 Remember, when you delete an address book all the contacts associated with it are also deleted. 83 00:06:50 --> 00:06:55 To delete the address book Office Contacts from the left panel select it. 84 00:06:56 --> 00:07:00 Right-click to view the context menu and select Delete. 85 00:07:01 --> 00:07:09 A dialog box requesting you to confirm the delete action appears.Click OK. 86 00:07:10 --> 00:07:13 The address book is deleted. 87 00:07:14 --> 00:07:16 Pause this tutorial and do this assignment. 88 00:07:17 --> 00:07:21 Create a new address book called Additional Office Contacts. 89 00:07:22 --> 00:07:26 Use the Edit option in the Address Book toolbar 90 00:07:27 --> 00:07:29 Delete this address book. 91 00:07:30 --> 00:07:36 From the Main menu in the Address Book dialog box, select Edit and Search Addresses. 92 00:07:37 --> 00:07:42 Use the Advanced Search option to search for addresses. 93 00:07:43 --> 00:07:47 Thunderbird allows us to import contacts from other Mail accounts too. 94 00:07:48 --> 00:07:54 This way we can update the contacts without losing contact information. 95 00:07:55 --> 00:07:58 Let’s import the contacts from our Gmail account. 96 00:07:59 --> 00:08:01 First we open the Gmail account. 97 00:08:02 --> 00:08:11 Open a fresh browser and the type the url www.gmail.com.Press Enter. 98 00:08:12 --> 00:08:14 The Gmail home page appears. 99 00:08:15 --> 00:08:23 Enter the Username as STUSERONE at gmail dot com. Enter your password. 100 00:08:24 --> 00:08:28 Click Sign In. The Gmail window appears. 101 00:08:29 --> 00:08:34 For the purposes of this tutorial we have created four contacts in Gmail. 102 00:08:35 --> 00:08:40 From the top-left of the Gmail window, click on GMail and Contacts. 103 00:08:41 --> 00:08:43 The Contacts tab appears. 104 00:08:44 --> 00:08:47 Click More and select Export. 105 00:08:48 --> 00:08:50 The Export contacts dialog box appears. 106 00:08:51 --> 00:08:57 In the field Which contacts do you want to export?, select All contacts. 107 00:08:58 --> 00:09:05 In the field Which export format?, select Outlook CSV format. Click Export. 108 00:09:06 --> 00:09:10 The Opening contacts.csv dialog box appears. 109 00:09:11 --> 00:09:14 Select Save File. Click OK. 110 00:09:15 --> 00:09:17 The Downloads dialog box appears. 111 00:09:18 --> 00:09:22 This is the default folder in which the document is saved. 112 00:09:23 --> 00:09:29 The file is saved as contacts.csv in the default Downloads folder. 113 00:09:30 --> 00:09:33 Close the Downloads dialog box. 114 00:09:34 --> 00:09:38 From the Main menu, click Tools and select Import. 115 00:09:39 --> 00:09:41 The Import dialog box appears. 116 00:09:42 --> 00:09:46 Select Address Books. Click Next. 117 00:09:47 --> 00:09:53 From the Select type of file list, click on Text file. Click Next. 118 00:09:54 --> 00:09:56 Browse to Downloads folder. 119 00:09:57 --> 00:10:03 Click the Select which types of files are shown button and select All Files. 120 00:10:04 --> 00:10:09 Select contacts.csv.Click Open. 121 00:10:10 --> 00:10:13 The Import Address Book dialog box appears. 122 00:10:14 --> 00:10:19 Ensure that the box First record contains field names is checked. 123 00:10:20 --> 00:10:27 In this tutorial, we shall check and match only the First Name, Last Name and Primary Email fields 124 00:10:28 --> 00:10:32 And uncheck all the other fields from the left side 125 00:10:33 --> 00:10:38 The First Name on the left is already aligned with the First Name on the right. 126 00:10:39 --> 00:10:46 You must use the Move Up and Move Down buttons to match Mozilla Thunderbird Address Book fields column on the left 127 00:10:47 --> 00:10:51 with Gmail Record data to import column on the right. 128 00:10:52 --> 00:10:57 Let’s select Last Name field on the left and click the Move Down button. 129 00:10:58 --> 00:11:06 Notice, that the Last Name on the Address Book fields column and the Last Name on the Record data to import column are now aligned. 130 00:11:07 --> 00:11:16 Now, select Primary Email, and click on the Move Down button until it is aligned to E-mail Address. Click OK. 131 00:11:17 --> 00:11:23 A message that the address book has been imported is displayed. Click Finish. 132 00:11:24 --> 00:11:27 The Gmail Address Book is imported to Thunderbird. 133 00:11:28 --> 00:11:35 In the left panel of the Address Book dialog box, a new folder contacts has been added. 134 00:11:36 --> 00:11:37 Click on contacts. 135 00:11:38 --> 00:11:42 The First Names along with the email address are displayed. 136 00:11:43 --> 00:11:47 We have imported the Gmail address book to Thunderbird! 137 00:11:48 --> 00:11:54 Close the Address Book by clicking on the red cross on the top left corner of the dialog box. 138 00:11:55 --> 00:12:01 Finally, log out of Thunderbird. From the Main menu, click File and Quit. 139 00:12:02 --> 00:12:05 This brings us to the end of this tutorial on Thunderbird. 140 00:12:06 --> 00:12:16 In this tutorial we learnt how to add, view, modify and delete contacts from the Address Book. We also learnt how to: 141 00:12:17 --> 00:12:18 Create a New Address Book. 142 00:12:19 --> 00:12:20 Delete an existing Address Book. 143 00:12:21 --> 00:12:24 Import contacts from other mail accounts. 144 00:12:25 --> 00:12:26 Here is an assignment for you. 145 00:12:27 --> 00:12:28 Create a new address book 146 00:12:29 --> 00:12:31 Add and view contacts 147 00:12:32 --> 00:12:37 Import contacts from your personal email ID to your Thunderbird account. 148 00:12:38 --> 00:12:42 Select and match all the fields while importing the address book. 149 00:12:43 --> 00:12:45 Watch the video available at the following link 150 00:12:46 --> 00:12:49 It summarises the Spoken Tutorial project 151 00:12:50 --> 00:12:53 If you do not have good bandwidth, you can download and watch it 152 00:12:54 --> 00:12:55 The Spoken Tutorial Project Team 153 00:12:56 --> 00:12:58 Conducts workshops using spoken tutorials. 154 00:12:59 --> 00:13:02 Gives certificates for those who pass an online test 155 00:13:03 --> 00:13:09 For more details, please write to contact at spoken hyphen tutorial dot org 156 00:13:10 --> 00:13:13 Spoken Tutorial Project is a part of the Talk to a Teacher project 157 00:13:14 --> 00:13:21 It is supported by the National Mission on Education through ICT, MHRD, Government of India 158 00:13:22 --> 00:13:31 More information on this Mission is available at spoken hyphen tutorial dot org slash NMEICT hyphen Intro 159 00:13:32 --> 00:13:37 This tutorial has been contributed by DesiCrew Solutions Pvt. 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